Go! Fight! Win! Delegate!
Ok, that was a little cheesy. But now that you are here, let’s talk about that last word that doesn’t necessarily fit in the cheer. Delegate.
When it comes to the power in your office, you are superman. No one can do the work better than you, quicker than you, or more efficient than you. But while you are being “Super-You”, there are other things slipping by the way side that are just as important. So step down from your throne, don’t be shy and ask for help. Everyone gets to the point that if they could just get finished with that one thing they could be on to the next. Wouldn’t it be great if both could get done at the same time??
In order to come to an understanding of delegation, we should probably talk about why people aren’t just jumping at the chance to hand over their responsibilities. The most common answer is that it takes a lot of time up-front to train. Just because you know the information inside and out (you could probably even do it in your sleep) doesn’t mean it’s the best use of your time. Take the time to train someone on the process, yes it takes time up-‐front, but it will be the best move in the long run. And hey, you may even have time to go to lunch with the cool kids!
Delegation is also about teaching. It’s not just about “dumping” your responsibilities on someone else. It’s about helping people grow and develop to reach their full potential.
A few tips on how to delegate:
- Match up individual skill power with the project in question. If the project is researching protein shakes and Steve in the next cube drinks them 3 times a day, I think you’ve found a winner!
- Delegate an entire slice of the pie and not just the crumbs. (Who just eats the crumbs anyway??)
- Clearly explain what you need and when it needs to be over and done with.
- Never underestimate a person’s potential! There are people out there just as talented as you
are, so don’t be afraid to give it to them straight.
- Don’t be a Negative Nancy. If the delegate-ee does something a little different, be open to it. It
may turn out to be a better process.
- Follow up! Don’t micro-manage or get in their face every 10 minutes, but follow up regularly on
how it’s going.
About the author: Amanda Saenz is owner and operator of Precision Assisting. She is a Virtual Assistant who works with businesses on administrative tasks. While most businesses know they need the extra help, Amanda shows them how actually getting the extra help will benefit their business.
After all, what good is doing it yourself if you can’t get it done?“